Is your day filled with seemingly endless task? Its about time you get grask on what counts. This article from the good people over at lifehack.org will guide you through how to only focus on the most important of tasks. Free up your time.
I found the tips below particularly noteworthy
Most bang for your buck. Look at your to-do list: which tasks on there really, really matter? Which ones will make you the most money, get you the most recognition, and pay off for you the most in the long run? Put a star next to those tasks. If you don’t have any of those tasks on your list, consider coming up with a few. These are what you should focus on.
Choose three things. If your list has 20 things on it, just choose three for today. But you want to do five or seven? Be ruthless. Prioritize, and only choose three. Write those three on a separate piece of paper, and that’s your to-do list for today. Be sure that at least one of them leads to your short-term goal for this week. The other two should definitely be starred tasks — those really, really important ones.
Single-task. When you’re going to focus on one of your three important tasks for today, really focus. Eliminate all distractions, including the Internet and email and phones and clutter on your desk. Don’t allow anything to interrupt. Same thing if you’re going to have a one-on-one meeting with someone (as mentioned above) or batch process your smaller tasks — do one at a time. Multi-tasking will just stress you out and make you less productive. Multi-tasking is really only effective on a larger scale — doing multiple projects over the course of a month, say, instead of multiple tasks at once.
Set one time for email. This is probably the hardest task for most of us. Email is something we’re used to doing throughout the day. But really, for most people, email doesn’t need to be answered right away. Manage the expectations of those you communicate with — let them know that you only do email once a day, and they won’t expect an immediate answer. If this is impossible for you, at the very least, limit your email to chunks, instead of doing it throughout the day. Do it 2 or 3 times a day, or once an hour for 5 minutes, but not throughout the hour. And do not do it during your quiet time in the morning — that’s for starred tasks only.
how to pare your to do list down to the essentials via lifehack.org